{"id":16491,"date":"2026-03-24T23:12:42","date_gmt":"2026-03-24T16:12:42","guid":{"rendered":"https:\/\/lummyorganizer.com\/?p=16491"},"modified":"2026-03-24T23:12:44","modified_gmt":"2026-03-24T16:12:44","slug":"wedding-organizer-wo-survey-question-checklist","status":"publish","type":"post","link":"https:\/\/lummyorganizer.com\/id\/wedding-organizer-wo-survey-question-checklist\/","title":{"rendered":"Wedding Organizer (WO) Survey Question Checklist"},"content":{"rendered":"<p>Use this list during meetings or calls with WOs so you can compare multiple candidates objectively.<\/p>\n\n\n\n<p><strong>A. Profile &amp; Experience<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>How long has the WO been operating?<\/li>\n\n\n\n<li>On average, how many events do they handle per year?<\/li>\n\n\n\n<li>Have they managed concepts similar to ours? (specific traditions\/intimate\/outdoor\/hotel)<\/li>\n\n\n\n<li>Have they worked at our preferred venue?<\/li>\n\n\n\n<li>Can we see a full portfolio of one event (not just Instagram highlights)? (photos, videos, rundown)<\/li>\n<\/ul>\n\n\n\n<p><strong>B. Services &amp; Scope of Work<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>What packages are available? (Full \/ Partial \/ Day-of Coordinator)<\/li>\n\n\n\n<li>What are the WO\u2019s responsibilities from start to wedding day?<\/li>\n\n\n\n<li>Does it include:<br>\n<ul class=\"wp-block-list\">\n<li>concept &amp; theme development?<\/li>\n\n\n\n<li>budget management?<\/li>\n\n\n\n<li>vendor sourcing &amp; negotiation?<\/li>\n\n\n\n<li>timeline &amp; rundown creation?<\/li>\n\n\n\n<li>coordination with family &amp; bridal party?<\/li>\n\n\n\n<li>technical meetings with vendors?<\/li>\n\n\n\n<li>venue loading\/setup coordination?<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><\/li>\n\n\n\n<li>What is not included (excluded)? (e.g., transport, crew meals, overtime, etc.)<\/li>\n<\/ul>\n\n\n\n<p><strong>C. Team &amp; Person in Charge (PIC)<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>How many team members will be present on the wedding day for approximately (\u2026 ) guests?<\/li>\n\n\n\n<li>Who will be our main PIC? Will it be the same person we\u2019re meeting now?<\/li>\n\n\n\n<li>Will there be a dedicated bridal assistant?<\/li>\n\n\n\n<li>How are team responsibilities divided during the event?<\/li>\n\n\n\n<li>If the PIC is unavailable, who will be the backup?<\/li>\n<\/ul>\n\n\n\n<p><strong>D. Workflow &amp; Preparation Timeline<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>When does the WO start working effectively after the deposit (DP)?<\/li>\n\n\n\n<li>Is there a clear monthly\/weekly timeline? Can you share a sample?<\/li>\n\n\n\n<li>How often will we have meetings\/follow-ups? Through what channels (WhatsApp\/call\/Zoom\/in person)?<\/li>\n\n\n\n<li>Are there any tools used for tracking progress (Google Drive\/Notion\/Sheets)?<\/li>\n\n\n\n<li>How is the rundown created, and when is it finalized?<\/li>\n<\/ul>\n\n\n\n<p><strong>E. Vendors &amp; Partnerships<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Does the WO have mandatory partner vendors, or are we free to choose our own?<\/li>\n\n\n\n<li>If we bring our own vendors, will the WO coordinate them? Is there an additional fee?<\/li>\n\n\n\n<li>Does the WO take fees\/commissions from vendors? (please explain transparently)<\/li>\n\n\n\n<li>Will the WO assist with vendor price negotiation and contracts?<\/li>\n\n\n\n<li>What is the procedure if a vendor underperforms or causes issues?<\/li>\n<\/ul>\n\n\n\n<p><strong>F. Costs, Payment &amp; Transparency<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>What is the WO fee and what does it cover (itemized)?<\/li>\n\n\n\n<li>What is the payment structure (deposit\/installments\/final payment)?<\/li>\n\n\n\n<li>Are there common additional costs? (overtime, extra crew, transport, accommodation, etc.)<\/li>\n\n\n\n<li>Is there a minimum budget or guest count requirement?<\/li>\n\n\n\n<li>Can the price be adjusted if the scope is reduced?<\/li>\n<\/ul>\n\n\n\n<p><strong>G. Contract &amp; Policies (Must Ask)<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Is there a written contract? Can we review it before paying the deposit?<\/li>\n\n\n\n<li>What is the rescheduling policy (e.g., change of date\/venue)?<\/li>\n\n\n\n<li>What is the cancellation and refund policy?<\/li>\n\n\n\n<li>In case of force majeure (bad weather, disasters, etc.), what is the procedure?<\/li>\n\n\n\n<li>Who is responsible in case of damage or loss of items?<\/li>\n<\/ul>\n\n\n\n<p><strong>H. Wedding Day Execution (Operations)<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>What is the wedding day timeline: when does the WO team start and finish?<\/li>\n\n\n\n<li>Does the WO handle:<br>\n<ul class=\"wp-block-list\">\n<li>briefing family &amp; guest reception team?<\/li>\n\n\n\n<li>coordinating the ceremony (akad\/blessing) and reception?<\/li>\n\n\n\n<li>cueing the MC, band, documentation team, catering?<\/li>\n\n\n\n<li>managing photo queue and guest flow?<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><\/li>\n\n\n\n<li>How is communication handled on the day (walkie-talkies\/earpieces\/WhatsApp group)?<\/li>\n\n\n\n<li>Is there a technical meeting before the wedding day? Who attends?<\/li>\n\n\n\n<li>What are the SOPs for delays (late makeup, vendor delays, rain, power issues)?<\/li>\n<\/ul>\n\n\n\n<p><strong>I. Commonly Overlooked Details<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Crew meals: who covers them and how many portions are needed?<\/li>\n\n\n\n<li>Transport\/parking for crew and vendors: who arranges it?<\/li>\n\n\n\n<li>Does the WO help create a wedding itinerary (for the couple\/family)?<\/li>\n\n\n\n<li>Does the WO assist with managing cash gifts\/presents? (if yes, how is the system handled?)<\/li>\n\n\n\n<li>Does the WO help manage the couple\u2019s belongings (dress, dowry items, etc.)?<\/li>\n<\/ul>\n\n\n\n<p><strong>J. Quality Indicators &amp; \u201cChemistry\u201d<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If there\u2019s a difference in opinion regarding concept\/budget, how does the WO guide us?<\/li>\n\n\n\n<li>Can they share an example of a difficult case they handled and the solution?<\/li>\n\n\n\n<li>Is the WO open to our preferences, or do they tend to impose their own concepts?<\/li>\n\n\n\n<li>What is the WO\u2019s main priority: punctuality, organization, intimate flow, or a grand show? (check alignment)<\/li>\n<\/ul>","protected":false},"excerpt":{"rendered":"<p>Use this list during meetings or calls with WOs so you can compare multiple candidates objectively. A. Profile &amp; Experience B. Services &amp; Scope of Work C. Team &amp; Person in Charge (PIC) D. Workflow &amp; Preparation Timeline E. Vendors &amp; Partnerships F. Costs, Payment &amp; Transparency G. Contract &amp; Policies (Must Ask) H. Wedding [&hellip;]<\/p>","protected":false},"author":3,"featured_media":16189,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"_jf_save_progress":"","footnotes":""},"categories":[1],"tags":[],"class_list":["post-16491","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Wedding Organizer (WO) Survey Question Checklist - Lummy Organizer<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/lummyorganizer.com\/id\/wedding-organizer-wo-survey-question-checklist\/\" \/>\n<meta property=\"og:locale\" content=\"id_ID\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Wedding Organizer (WO) Survey Question Checklist - Lummy Organizer\" \/>\n<meta property=\"og:description\" content=\"Use this list during meetings or calls with WOs so you can compare multiple candidates objectively. 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